Submit your event

Please enter as much information about your event as possible. This will enhance your event's web listing and improve the likelihood of it being included in users' search results.

By selecting 'save' you will be able to leave the system, and at a later time use the link that we email to you to view and complete your event submission.

Items to prepare for upload (documents and logos)

Before you begin the event submission process we advise that you prepare any files for upload and ensure that any logo images you wish to use are the correct size and file type.

You will have the opportunity to upload a maximum of 10 files (e.g., registration form) to your event listing in the "File uploads" section of the form. Permitted document file types are Word/PDF/XLS/PPT, and there is a 10Mb limit for each file.

For event submissions with company logo and speaker image uploads, permitted image files types are jpg, jpeg, png, webp, avif.

• Speaker and committee images should be 900x1200px, with a 3:4 ratio.
• Organiser and supporting organisation logos should be 1200x900px, with a 4:3 ratio.

Once submitted, you can edit your event listing at any point to change your uploaded documents and images.

Your details

Terms and conditions

Please tick this box to acknowledge that:

• You have read the guidance on risk assessments and agree that a full risk assessment will be undertaken before the event and on-site at the event, as appropriate.
• You have read, understood and accept our terms of use.
• We need to collect and manage your personal data in order to provide this service. Our privacy statement explains how we do this.

These are either a community, an interest group or a local section of the Royal Society of Chemistry. If your event is being run by one or more of these groups, please select them below.

Deadlines

This gives you the option to highlight the key deadlines for your event, if applicable.

Event web links

Event type

Please select the type of event you are running (only one category per event)

How will this event be presented?

Select the presentation format of the event e.g., whether or not there is an online element.

Who is the intended audience?

Select the audience types your event is aimed at (you can choose more than one audience type)

Subject area

Select the subject areas that your event relates to. Pick up to three subjects, choosing the most relevant options for your event.

Some of the subject areas have sub-categories that help to give more detail about your event. These appear below the primary subject areas, at the bottom of this page.

File uploads

You can upload up to 10 documents (e.g., registration form, joining instructions document, etc.) to appear in your event listing.

Permitted document file types are Word/PDF/XLS/PPT, and there is a 10Mb limit for each file.

Select the number of files you would like to upload and add a description for each file.

You can list contributors (individuals and organisations) here and add a photo or logo for each.

If you do not have any contributor details at this stage, please enter a 0 into each box.

You can list 10 contributors of each type using the boxes; if you have more than 10, you will be asked to upload a spreadsheet with all contributor details instead.

Please enter the number of each type of contributors in the boxes. This will create fields for each of those contributors on the relevent pages for you to add the details (e.g., if you enter '5' in the Committee members box on this page, you will have five Committee members fields to complete). 

Only select the number of those you currently have details for; you can increase the number later.

Does your event have an organising committee that you would like to list?

You can add the committee members here. This information can be updated later if any details change.

Committee members will appear in the order submitted here (e.g., Committee member 1 will appear first, followed by Committee member 2, etc.).

The ordering of the Committee types will follow the numbering here as well (e.g., if Committee member 1 has the Committee type "Young committee", the list of Young committee members will appear first on the event web page.

 

• Committee name: first and family names, e.g., Jane Smith, or Professor Jane Smith
• Country drop-down: please select the country the committee member is from
• Committee member information URL (e.g., online biography, LinkedIn page, etc.)
• Committee affiliation: the committee member's company or organisation e.g., University of Example. Please do not use abbreviations.

You can list the speakers for your event here, adding details of each to inform your potential event attendees.

You can update this information later if any committee details change. On the event web page, the Speakers will appear in the order submitted here (e.g., Speaker 1 will appear first, followed by Speaker 2, etc.)

The ordering of the Speaker type headings will follow the numbering here as well (e.g., if Speaker 1 has the Speaker type "Closing speaker", the list of Closing speakers will appear first on the event web page.

Fields

• Speaker name: first and family names, e.g., Jane Smith, or Professor Jane Smith.
• Speaker affiliation: the speaker's company or organisation, e.g., University of Example. Please do not use abbreviations.
• Speaker information web link (e.g., online biography, LinkedIn page, etc.)
• Country drop-down: please select the country speaker is from

The number of speakers shown below reflects the numbers you entered earlier in the form, on the 'Event contributors' page.

If you wish to change the number of speakers, hit the "Back" button until you reach that page, update the number of speakers, then return to this page.

You can add information about organisations that are involved in the planning and running of your event here, including their logo and weblink.

Orgainsers will appear on the event web page in the order submitted here (e.g., organiser 1 will appear first, followed by orgainser 2, etc.).

The number of organisers shown below reflects the numbers you entered earlier in the form, on the 'Event contributors' page.

If you wish to change the number of organisers to submit, hit "Back" button until you reach that page, update the number of organisers, then return to this page.

You can add information of any organisations that are supporting and/or sponsoring your event here, including their logo and web link.

The number of supporting organisations shown below reflects the numbers you entered earlier in the form, on the 'Event contributors' page.

Supporting organisations will appear on the event web page in the order submitted here (e.g., Supporting organisations 1 will appear first, followed by Supporting organisations 2, etc.).

If you wish to change the number of supporting organisations to submit, hit the "Back" button until you reach that page, update the number of supporting organisations, then return to this page.

Send us your event contributors

You have selected above the limit for submitting event contributors via this form.

Please submit the details of your event contributors (committee members, speakers, etc.) via the Excel spreadsheet provided below and any associated images via a zip file.

Excel spread sheet upload

Follow the link below to download the excel spread sheet template. Once completed please upload the spreadsheet to the "Event contributors upload" field.

Event contributors spread sheet download

Event contributors images

Please submit all images in a zip file. Follow this link for instructions on how to create a zip file

All file names for images should be listed in the excel spreadsheet submitted above. make sure to enter the file names into the spread sheet accurately so the Events team can match the fiels to the correct.

Please check that city, town and postcode are entered correctly before submitting the event, as we cannot verify these details.

Details submitted here will be used by potential attendees to contact you by email or telephone

Please check that telephone numbers and email addresses are correct before submitting the event, as we cannot verify these details. For telephone numbers please include full international dialling codes (e.g., for UK numbers +44)

Please note that whilst the email address will be obscured, telephone numbers will be visible on the website.